Employee or Contractor?

The classification between employee or contractor affects your tax, super obligations and could even bring about penalties if you get it wrong. It comes down to asking the right questions and weighing up the circumstances of your working arrangement.

What is the difference between an employee and a contractor?

The table below outlines some of the main factors that can help you determine whether a worker is an employee or a contractor. These factors should be taken together as no one feature will guarantee that a worker is an employee.

Are any workers always employees?

Any of the following types of workers are always treated as employees:

• Apprentices
• Trainees
• Labourers
• Trades assistants

Apprentices and trainees can be full-time, part-time or school-based. They usually have a formal training agreement in place with the business they work for and are paid under an award and receive specific pay and conditions. The work arrangements for trainees and apprentices is always employment and you must meet the same tax and super obligations as you do for any other employees of your business.

Are any workers always contractors?

An employee must be a person. If you have hired a company, trust or partnership to do the work then it will be a contracting relationship.

What about labour hire arrangements?

If you have obtained a worker through a labour hire firm and pay that firm for the work performed at your business, then your business has a contract with the labour hire firm. The labour hire firm will be responsible for that worker’s PAYG withholding, super and Fringe Benefits Tax (FBT) obligations.

What are the tax and super obligations for an employee vs a contractor?

If your worker is an employee, you will need to:

• Withhold tax (PAYG withholding) from their wages and report this to the ATO
• Pay super at least quarterly to eligible employees
• Report and pay FBT if you provide your employee with fringe benefits

If your worker is a contractor:

• You do not need to withhold tax from their payments unless they don’t quote their ABN to you or you have a voluntary agreement in place with them
• You may still have to pay super for individual contractors if the contract is principally for their labour
• You do not have FBT obligations

What are the penalties for getting it wrong?

It is the against the law for a business to incorrectly treat their employees as contractors. Businesses that do this lower their labour costs by avoiding their tax and super obligations and denying workers their employee entitlements.

Some of the penalties and charges include:

• PAYG withholding penalty – for failing to deduct tax from worker payments
• Super guarantee shortfall amounts – the amount of super obligations that should have been paid to a complying super fund
• Interest charges
• Administration fees
• An additional super guarantee charge of up to 200%

If you have any questions about the employment or contracting relationship with any of your workers, please contact one of our Team on (08) 9316 7000.

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ATO text message alert service for SMSF Trustees

The ATO is now issuing an alert via email and/or text message when changes are made within a self-managed super fund (SMSF).  According to the information released by the ATO, this is to help safeguard the retirement savings and to reduce the risk of fraud and misconduct for SMSF trustees.

This will include changes to SMSF’s:

• financial institution account details
• electronic service address (ESA)
• authorised contact/s
• members

Commenting on the new service late last year, ATO assistant commissioner Dana Fleming said the alert system had been designed to “protect SMSF trustees, members and directors from potential fraud and misconduct by automatically detecting instances where we believe information we hold is being misused and has become compromised”.

The initial launch date of the service had been 30 November, but the ATO identified an issue during the testing stage that may have led to some alerts not issuing as designed.

If you’re not aware of the changes being made to your SMSF, you should contact:

• the other trustees or directors of the corporate trustee of your SMSF
• other representatives authorised to make changes to your SMSF i.e. GeersSullivan as your tax agent

Please be aware the ATO will never ask you to reply by text or email or to provide personal information, such as your tax file number (TFN) or your personal bank account number or BSB.

If you’re concerned the changes have been made incorrectly and without your knowledge, please contact our Superannuation Manager Helen Cooper on (08) 9316 7000.

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